Bilingual C-Level Executive Secretary

Bilingual C-Level Executive Secretary

Are you a multitasking maestro with a knack for organization, problem-solving, and technological trends? We seek a proactive, bilingual Executive Assistant to support our executives and partner with the executive team, manage small projects, and ensure seamless communication. Your role will be pivotal in maintaining the efficiency of our executive office, enabling our leaders to focus on strategic initiatives and ambitious goals. If you're a professional with great interpersonal skills, adept at motivating individuals, and deftly managing conflicts, we want you on our team!

Responsibilities:

• Coordinate national and international travel arrangements
• Facilitate requests for organizational resources
• Manage expense reporting and reimbursements
• Process purchase requests efficiently
• Oversee meeting room logistics
• Maintain and organize appointment schedules
• Handle domestic and international email correspondence
• Arrange corporate events and amenities, and other ad-hoc tasks as needed
• Assist in executing initiatives requested by the executives with strategic business units
• Research and respond to new opportunities generated for the executive team
• Act as an executive point of contact for engaging executives and teams
• Support potential clients, including translation and accompanying the executives on some international and national trips
• Coordinate with other Directors, employees, internal departments, and partner organizations
• Lead small projects
• Provide support for executive meetings
• Help with company events planning and execution
• Manage personal accounts, plan national and international travel, organize internal corporate events, and handle travel expense reports and reimbursements
• Control administrative services, payment of expenses, and preparation of meeting minutes

Requirements:

• Bachelor’s degree in business management, communications, or related field
• Proven experience as an Executive Assistant or Secretary supporting a C-level executive
• Experience in project follow-ups and event organization
• Strong problem-solving abilities with a proactive approach
• Excellent organizational and time management skills
• Exceptional verbal and written communication skills in English and other relevant languages
• Ability to handle confidential information with discretion
• Adaptability and flexibility in a fast-paced environment
• Familiarity with the legal industry or our company is advantageous
• Proactive attitude with the ability to multitask and prioritize effectively
• Strong attention to detail and ability to resolve issues efficiently
• Capacity to take on responsibilities independently

If you're ready to take on this dynamic role and support our executive team in achieving their goals, apply now and become an integral part of our success story!