Document Controller

We are one of the largest and leading global technology services, consulting and corporate processes companies in the world. We are present in more than 69 countries and our team is composed of more than 220,000 employees working on six continents. We are technological partners of the largest companies in the world. We proudly serve more than 1500 customers through a vast and extremely complete portfolio, which includes the latest in technology, serving various sectors of the national and international market

KEY RESPONSIBILITIES

Governance and Control

· Management of Assets documents in Assai, SharePoint and all records management system as per specific Document Control Procedure (including document numbering, revision, issue status and other protocols)

· Perform quality checks to ensure information is captured, classified, stored and shared with the project team in accordance with the Document Management procedures and processes

· Responsible for interfacing with selected asset disciplines, Contractors and/or Suppliers to ensure the deliverables adhere to the Shell requirements

· Verifying and/or Assigning of Shell Standard Document Number per Project Specific guidelines.

· Coordination with the IM organization to align priorities

· Contribute to the execution of the Project Controls and Assurance Plan (PCAP) deliverables

· Maintain & Execute Document Distribution Matrix in Assai

· Coordination with Engineering teams, SMEs, Contractors and Suppliers to align on managing documents

· Maintain 24 hour turnaround time to process documents

· Perform analysis, escalating for resolution and performing necessary changes where required

· Extraction of relevant metadata to update the information in the records management systems such as Assai, like Contractor/Supplier document number, title, revision, date, originator etc.

· Implement Record Management best practices and required retention classifications to ensure accurate record retention of all Asset documentation

Information Integrity

· Responsible for maintaining integrity of the information stored in SharePoint, BMS, Assai and all Asset records management systems.

EXPERIENCE AND JOB REQUIREMENTS

· Professional experience related to engineering document management on projects or business assets

· Excellent communication and influencing skills, across the whole project irrespective of seniority, organizational or contractual boundaries

· Experience using electronic document management systems (e.g. Assai) for controlling and reporting project data

· Experience working with large organizations and performing effectively in a multi-disciplinary, multi-cultural environment

· Experience and IT skills related to the implementation and interfaces between digital systems

· Strong commitment to HSSE

· High level of self-motivation and self-learning

DESIRABLE CRITERIA AND QUALIFICATIONS

· Engineering or similar background

Familiar with technical IM tools (e.g. ASSAI, CEP, power apps, power automation)

Competent knowledge of IM technologies including SharePoint, cloud-based IM technology, O365, unstructured data analytics and implementing metadata frameworks

· Experience in Oil and gas sector

· Experience in designing or developing Document Management reports

Fluent English

HYBRID POSITION - 3X IN THE CLIENT'S OFFICE - AVENIDA CHILE 33O - RIO JANEIRO

Our #wiproites have:

• Food Vouchers;

• Childcare assistance;

• 100% Life Insurance;

• Annual bonus (PLR);

• Two training platforms: WiLearn with 10,000 trainings

• Discounts for purchases and courses in a partner network;

• #IPreferToRefer(Wiplinks) - every contributor earns a bonus for referring a person who also becomes a #Wiproite.

• Recognition program for time in the company: commemoration with certificate + points in the “Winner Circle” program;

• Yoga, Pilates and Meditation classes;

• Online Nutritionist Program: encouraging good eating habits and defining a nutritional plan;

• Lectures and workshops: encouraging health and well-being, Career Workshops, Leadership Development Plan.

Wipro is an egalitarian company that provides employment opportunities to all people by running a selection process that does not consider race, gender, national origin, ancestry, disability, sexual orientation or any other status protected by applicable law